Organizing Model Releases


It’s always good to carry a model release whenever you take your camera out for the day.  You never know when it may come in handy.  This post is not about how I write up a model release, that is why the specific release below is blurred out.  It’s about organizing your releases.

With modern technology, there are other options to carrying a release with you and using as well as organizing them; for example there is an application on the iPhone, which works very well.  But if you want to create your own release and I like the hard copy form, there are other options to using and organizing them.  The steps below work well for me and so I’m sharing this information with you.

In the past I had a lot of releases filled out by models, from many shoots but my system for organizing them wasn’t the best.

My system for organizing releases: Second step – I will go back but first I want to mention, I scan all the signed releases right into my computer as a PDF and save them in a folder  on my hard drive, named model releases.  Prior to scanning the signed releases, at the event and after the shoot, I take a snap shot of the model and in photoshop, I attach a small photo of the model to his or her signed release and add all the necessary information.  I also add the image number from the camera.

Organizing Releases – Releases stored in External Hard drive. Organized by Folder under the year, drop down, folder for photography, drop down folder for the month, folder for event name and inside the event folder I add a folder for the releases.

Ex: 2012-photography-August-Rodeo-releases.  There are other ways to do this but this is my system.  I also back this up to a second hard drive.

I am happy to share information and I hope this post helps you.

Yesterday photographing a specialized event, I completed the event with 20 model releases signed. It might be a little time comsuming to organize them with the picture, attaching the image and filing them but its worth it.  For any questions about model releases you have the option to contact me at, post on this blog or join me on my Facebook Page at


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